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Candidate Inquiry

The Candidate Inquiry page is used to capture and manage candidate details at the initial stage of the recruitment process. This page allows recruiters to quickly record candidate information received from various sources such as referrals, job portals, walk-ins, or embedded forms. It acts as a reference for conversion of candidate inquiries into a full candidate profiles.

Overview:

On this page, you can create a New Candidate Inquiry by entering basic personal and application-related details. You can filter the data by selecting the Inquiry Status (Open/Closed), Application Status (Created/Not Created) or Entry Source (Manual/Referral/Embedded Form).

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1) Create Candidate Inquiry:

This section is used to capture the candidate’s basic personal and inquiry-related information at the initial stage of recruitment. There are two ways to add a candidate: manual entry or resume attachment entry.

Resume Attachment Entry:

Upload the Resume (optional or mandatory based on settings). If you upload the resume, all the details of the candidate mentioned in the resume will be fetched automatically.

Manual Entry:

     1. Enter the candidate’s First Name and Last Name.
     2. Provide the Contact Number, Alternate Contact Number (if any), Email ID, and Address.
     3. Select the candidate’s Gender, Country, State, and City.
     4. Add the LinkedIn Profile Link (optional).
     5. Select the Primary Source (Job Portal, Referral, Walk-in, Manual Entry, Embedded Form, etc.).
     6. Assign the responsible Recruiter(s) for follow-up.
     7. Select the Applied For position if available.
     8. Add any relevant Candidate Notes for reference.

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2) Import Candidate(s):

By clicking on the Import Candidate(s) button, you can import the data in the form of .xlsx or .xls. You can also download a Sample Template for Candidate Inquiries.

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3) Bulk Action:

The Bulk Action button allows you to delete multiple candidate inquiries at once, streamlining the management process.

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How this feature helps:

The Candidate Inquiry feature ensures that initial candidate information is captured and stored in a structured and consistent manner from the first point of contact.

It helps Recruiters to:

  • Capture candidate details quickly from multiple sources

  • Maintain a centralized list of all candidate inquiries

  • Track inquiry sources such as referrals, job portals, and walk-ins

  • Assign recruiters for timely follow-ups

  • Reduce missed candidates and incomplete data entries

Once a Candidate Inquiry is created, it can be used for:

  • Initial screening and shortlisting

  • Follow-up communication

  • Conversion into a full Candidate profile

  • Linking candidates to job openings

  • Tracking recruitment progress

This ensures that early-stage candidate data is organized, accessible, and seamlessly integrated into the overall recruitment workflow.

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