Interview Procedure Flow

The Interview Procedure Flow feature is used to design, manage, and control the complete interview process for candidates.

This screen provides a dynamic visual workflow builder where interview stages are arranged in sequence.

Designing Interview Procedure Flow:

• Select a Position (e.g., Common Flow or role-specific flow).

• View all available interview stages on the left panel.

• Drag and arrange stages on the canvas to define the interview order.

• Connect stages to create a logical interview progression.

• Use Save to store the flow or Copy to duplicate an existing flow.

• Use Clear to reset the current flow.

Interview Stages:

Interview stages represent individual steps in the hiring process. Examples include:

• Telephonic

• Technical

• Online Interview

• Practical

• HR Round

• Salary Negotiation

• Make Offer
  

Customizing the Interview Flow:

Using the flow builder, recruiters can:

• Add or remove interview stages

• Rearrange stages based on hiring requirements

• Connect stages to define candidate movement

• Create different flows for different positions if needed

This ensures flexibility while maintaining a standardized interview structure.

Stage Configuration:

When clicked on the three dots of any stage in the Interview Procedure Flow (for example, Telephonic), a Stage Configuration screen opens. This screen is used to define detailed settings for that specific interview stage.

For example,If you want to configure Technicalany Stagestage online, (i.e. Aptitude Test), you first need to integrate your account into a meeting medium like Google Meet or Microsoft Teams for sending meeting link by navigating to the Integration page.

By clicking on the Settings button shown above, you can add another account into a meeting medium.

Then you can configure any stage that has to be completed online.

When clicked on the Technicalthree dots of any stage byin addingthe Interview Procedure Flow (for example, AptitudeTelephonic), Testa Stage Configuration details.screen opens. This screen is used to define detailed settings for that specific interview stage.

This section allows configuring all essential details for a selected interview stage.

• Assign one or more Interviewers for the stage. Multiple interviewers can be added to ensure availability and provide backup.

• Enable or disable Answer by Interviewer based on how the interview should be handled. 

• Select the Interview Type as Online or Offline.

• For offline interviews, choose the appropriate Premises / Location to ensure clear logistics for both candidates and interviewers.

• For online interviews, select the appropriate meeting medium.

• Configure Alerts to notify interviewers about scheduled interviews.

• Enable the Interviewer Timer to track and control interview duration.

• Define the Interview Duration (in minutes) to maintain consistent timing across candidates.

• Click Create to save the stage configuration.

• If you enable the Answer By Interviewer option, you'll be able to configure Interview Questions. Refer this previously made section for configuring the questions.

Same way, configure the Overview section of the Aptitude stage. In this, select the Yes in Aptitude Test option. To configure the questions for Aptitude Test, refer this.

Similarly, configure the Face-to-Face Interview stage. Make sure to click on the Save button after designing and configuring the Interview Procedure Flow.

The Interview Procedure Flow ensures a structured and efficient interview process. This ensures that the entire interview process remains organized, scalable, and aligned with recruitment goals.