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Interview Procedure Flow

The Interview Procedure Flow feature is used to design, manage, and control the complete interview process for candidates.

This screen provides a dynamic visual workflow builder where interview stages are arranged in sequence.

Designing Interview Procedure Flow:

  • Select a Position (e.g., Common Flow or role-specific flow).

  • View all available interview stages on the left panel.

  • Drag and arrange stages on the canvas to define the interview order.

  • Connect stages to create a logical interview progression.

  • Use Save to store the flow or Copy to duplicate an existing flow.

  • Use Clear to reset the current flow.

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Interview Stages:

Interview stages represent individual steps in the hiring process. Examples include:

  • Telephonic

  • Technical

  • Online Interview

  • Practical

  • HR Round

  • Salary Negotiation

  • Make Offer

Customizing the Interview Flow:

Using the flow builder, recruiters can:

  • Add or remove interview stages

  • Rearrange stages based on hiring requirements

  • Connect stages to define candidate movement

  • Create different flows for different positions if needed

This ensures flexibility while maintaining a standardized interview structure.

Stage Configuration:

If you want to configure any stage online, (i.e. Aptitude Test), you first need to integrate your account into a meeting medium like Google Meet or Microsoft Teams for sending meeting link by navigating to the Integration page.

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By clicking on the Settings button shown above, you can add another account into a meeting medium.

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Then you can configure any stage that has to be completed online.

When clicked on the three dots of any stage in the Interview Procedure Flow (for example, Telephonic), a Stage Configuration screen opens. This screen is used to define detailed settings for that specific interview stage.

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This section allows configuring all essential details for a selected interview stage.

  • Assign one or more Interviewers for the stage. Multiple interviewers can be added to ensure availability and provide backup.

  • Enable or disable Answer by Interviewer based on how the interview should be handled. 

  • Select the Interview Type as Online or Offline.

  • For offline interviews, choose the appropriate Premises / Location to ensure clear logistics for both candidates and interviewers.

  • For online interviews, select the appropriate meeting medium.

  • Configure Alerts to notify interviewers about scheduled interviews.

  • Enable the Interviewer Timer to track and control interview duration.

  • Define the Interview Duration (in minutes) to maintain consistent timing across candidates.

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  • If you enable the Answer By Interviewer option, you'll be able to configure Interview Questions. Refer this previously made section for configuring the questions.

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Same way, configure the Overview section of the Aptitude stage. In this, select the Yes in Aptitude Test option. To configure the questions for Aptitude Test, refer this.

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Similarly, configure the Face-to-Face Interview stage. Make sure to click on the Save button after designing and configuring the Interview Procedure Flow.

The Interview Procedure Flow ensures a structured and efficient interview process. This ensures that the entire interview process remains organized, scalable, and aligned with recruitment goals.

 

 

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Interview Flow / Interview Procedure Flow

The Interview Flow or Interview Procedure Flow page is used to create the SOP/workflow of the interview process. It defines how the interview will be evaluated.

For example, if the organization wants to take a telephonic round first, then an aptitude test, followed by a practical test, they can arrange these stages one after another and create the workflow.

On the left side panel, the organization can:

  • Select the opening

  • Select the interview stages

The created flow can be saved and also copied for another opening.

Types of Interview Flow

There are two ways to create an interview flow:

  • Create a Common Flow for all openings

  • Create a Separate Flow for each Opening, where that opening will follow its own flow instead of the common flow

If an opening is selected from the left side and no flow is visible, it means the opening is following the common flow.

If a flow is already created for an opening and the organization wants that opening to follow the common flow again, click the Clear button available in the workspace/canvas.

Steps to Create a Flow

All stages created in the Interview Stage Setup will be visible on this page.

To create a flow, drag and drop the stages into the workspace.

Connecting Stages

To connect two stages (nodes), connectors are visible on the left and right side of each stage.

Steps:

  1. Hover on the connector

  2. Left-click and hold

  3. Drag the connector to the left side of the next stage

The interview flow works from left to right.

Flow rules:

  • The first node will not have a left connection

  • The last node will not have a right connection

  • All nodes should be properly connected and configured

Stage Options in Workspace / Canvas

After adding a stage to the workspace, certain options become visible based on how the stage was configured.

Note: Only three options are visible based on stage configuration. Other options are common for all stages.

Options based on stage configuration include:

  • Skip Interview
  • Interview Timer (Timer)
  • Aptitude Test
  • Ignore rating

Stage Configuration in Workspace / Canvas

Some options are visible directly on the stage card, while other configurations are available in the three-dot menu.

These configurations apply only to the selected stage in the current flow.

To configure an interview stage:

  • Select the Interviewer(s)

  • Select the Interview Type

Interview types include:

  • Offline – Select the premise

  • Online – Select the meeting medium (optional)

Online meetings can also automatically generate meeting links through Google or Microsoft integration.

Duration

Define the Duration, which represents the total time allocated to complete that interview stage.

Additional configurations can be applied depending on the organization’s requirements.

Aptitude Test Configuration

If the stage should include an aptitude test:

  1. Enable the Aptitude Test option

  2. Open the three-dot menu

  3. Go to the Aptitude tab (next to Overview)

  4. Configure the questions

Interview Questionnaire

If the organization wants the interviewer to answer mandatory questions during the interview, those questionnaires can be configured here.

To enable this:

  • Select Answer by Interviewer from the Overview tab or directly from the stage card

After enabling it, the interviewer will be required to answer the configured questions while conducting the interview.

Skip Interview Option

If the stage can be skipped during the interview process, enable the Skip Interview option.

Note: This option allows skipping the stage only during interview scheduling or at the time of the interview.

Ignore Rating

If the Ignore Rating option is enabled, the interviewer will not be required to provide a rating for that stage's comment. The stage can be completed without assigning any rating.

By connecting and configuring stages sequentially, the complete interview procedure flow can be created.

Note:
Changes made to the interview flow do not affect already created applications.
If the organization wants to run an application based on the newly updated flow, they must either:
               Re-approach the candidate, or
               End the current follow-up and create a new application.

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