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Letter Log

The Letters Log provides a centralized record of all letters generated across different HR processes, allowing users to track, review, and manage employee and candidate communications efficiently.

Overview:

Each entry in the Letters Log displays key details such as the Letter Name, Letter Type, Employee or Candidate Name, letter generated date and time, current status, and a view of the letter document. Letters can be generated from various workflows including onboarding, employee profile, and exit processes. Filters and search options help users quickly locate specific letters based on status or letter type, while the document view option allows instant access to the generated letter.

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How This Feature Helps:

  • Provides a single centralized repository for all letters

  • Improves visibility into letter status such as Pending or Completed

  • Reduces manual tracking and follow-ups for approvals and acknowledgements

  • Enables quick access to historical letters for audit and reference

  • Ensures consistency, accuracy, and compliance in official HR communications

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