Opening

The Opening(s) page is used to create job openings in the recruitment module. It defines the positions, number of vacancies, and recruitment requirements for which the organization wants to run the recruitment process.

After creating an opening/position:

Recruiters can add candidate applications
Recruiters can reach out to candidates
Managers or HRs can generate resource requests for these openings
The organization can manage the placement process for these positions

1) Create Opening(s):

Position Name:

Enter the Position Name (e.g., QA Tester, BDE, Associate Developer) for which recruitment is required.

Requested By:

Select the person who has requested the opening.

Department:

Select the department for which the opening is created (e.g., For Associate Developer, the department is usually Engineering or Development)

Sub Department:

Select the Sub Department if required, based on the selected department.

Designation:

Select the designation related to the position.

Technical Skills:

Select or create the technical skills required for the opening.

Example:
For a developer role, the required skills may include:

Specific programming languages
Debugging skills
Development frameworks

These skills define the minimum technical requirements for candidates.

Total Positions:

Enter the total number of vacancies available for the position.

Employment Type:

Select the employment type (e.g., part time or full time)

Job Description:

Enter the job description.
This description will be displayed on the public job posting page for candidates.

Experience Range:

Define the required experience range.
The range can be selected using a draggable slider.

Salary Range:

Enter the salary range for the position.
Select the salary type, such as CTC, Monthly CTC and Yearly CTC.

Company and Branch:

Select the company for which the recruitment process is running.
Then select the branch where the position is available.

Resume Attachment:

Enable Resume Attachment if the organization wants candidates to upload their resume while applying.

Cover Letter Attachment:

Enable Cover Letter Attachment if the organization requires candidates to submit a cover letter.

Screening Questions:

Enable this option if screening questions are mandatory for candidates.
Screening questions are default questions provided by BIZCOMPASS®.

Customer Company:

If the recruitment process is being conducted for a customer company, select the customer company here.

Recruiter:

Select the recruiter responsible for this opening.
Only employees whose employee role includes the Recruitment option will appear in the recruiter list.

Note: You can create new Department, Sub-Department, Designation, Technical Skill(s), Employment Type, Company, Branch and Customer Company from here only as well as in their separate configuration pages (if you have access to them). An example of creating new Department while creating an opening is shown below.

Opening Question Configuration:

Questions created in the Question Master and arranged into Question Sets can be selected here for the opening.

The organization can select entire question sets or individual questions depending on the recruitment requirement.

Selecting Question Sets:

Select the Question Set from the list created in the Question Set page.

After selecting the set, the organization can define a Sectional Cut Off if required.

Question Selection Methods:

Two methods are available for selecting questions from a set:

1. Manual Selection:
In Manual Selection, the organization can manually choose specific questions from the selected set.

2. Auto Selection:
In Auto Selection, the organization can:

Define the number of questions to be selected automatically

The system selects questions from the total questions available in the set

Managing Questions in a Set:

Each question set contains an info button (🛈) next to the word Set in the table. Using this option, the organization can configure the questions inside the set.

Selecting Question Sets:

For Opening Question Sets, the Info option allows the organization to:

Select or deselect questions

Mark whether a question is required

Interview Question Sets:

For Interview Question Sets, the info option allows the organization to:

Select or deselect questions

Update the time required to answer each question

Modify the passing points if available

Aptitude Test Question Sets:

For Aptitude Test Question Sets, the Info option allows the organization to:

Select or deselect questions

~~Define the~~ ~~time to answer each question~~

Update passing points if applicable

Duplicate Questions:

If two different question sets are selected, and a question appears in both sets, the system shows a warning icon (⚠) next to that question. This helps identify duplicate questions across sets.

Passing Marks and Deviation:

Below the question table, there are fields to configure- Deviation and Total Passing Marks.

Deviation Type:
Deviation defines extra time allowed during the test.

Two types are available:

1. Fixed Deviation: A fixed number of extra minutes is added to the total test time.
2. Percentage-Based Deviation: Extra time is calculated as a percentage of the total time of all selected questions and question sets.

Passing Marks:

If the Question Selection Type is Manual, the organization can define the total passing marks required to clear the test. This determines whether the candidate has successfully passed the opening screening stage.

2) Import Openings:

If you have bulk openings to add, you can use the Import Openings feature to upload multiple job openings at once, streamlining the process for large recruitment drives. You can also download a sample opening template from here.

These openings can be used to raise a Resource Request in the future. With the Application List View and Resource Request List View sections in the same page as Opening(s), it makes it easier to track and manage all candidates and their applications.