Clock In-Out, Log Regularizations & Attendance

Clocking In:

To start your workday, click the Clock In button on the Home page.

If you're arriving late, a popup will appear asking you to select a reason. Choose whichever applies to you — Not Good Mood, Traffic, Health Issue, Transport Issue, or Can't Get Up — add an optional note, and click Add. This gets recorded along with your log for the day.

Once you've clocked in, you'll notice the page updates — the Clock In button is replaced with Clock Out and Break In, and your log entry appears in the My Log panel on the right.

A Valid Location badge means your location was successfully verified when you logged in.

A log entry marked Late Arrival means you clocked in after your scheduled shift start time. This is based on the shift configuration configured by your organization.

Taking a Break:

When you step away during your shift, click Break In to record your break. When you're back, clock back in to resume. Break hours are automatically excluded from your total worked hours so your records stay accurate.

Note: Break In/Out options are only visible if the Break In/Out field is enabled in the Shift of the employee by the organization.

Clocking Out:

At the end of your day, click Clock Out to close your attendance for the day.

Clocking In from Outside Your Allowed Location or IP:

Your organization may restrict attendance to specific locations or IP addresses. If you clock in from outside these allowed ranges, your log entry will still be recorded but will require approval from approved person.

Once approved, it will reflect normally in your attendance record.

If your browser was unable to detect your location at all while you were clocking in, the entry will be flagged as an invalid location.

In this case, reach out to your administrator to ensure your IP address has been added to the allowed IP list in your attendance settings from HRMS->Employees->Employee Management.

My Log Panel:

The My Log panel on the right side of your Home page shows your attendance entries for the day. You can use the arrow buttons to look at logs from previous dates.

At the top of the panel, you'll see two display options:

As per Policy shows the total shift hours defined for you — essentially, how long your workday is supposed to be according to your attendance policy and shift duration.

Total Worked Hour(s) shows the actual hours you've worked so far today.

You can switch between these two views to get a clearer picture of your attendance.

If your company has the Show Total Time Without Break Hours On Total Hours disabled for the views As Per Policy and Total Worked Hour(s), your Total Worked Hour(s) will show hours you've worked counting break time. The company can set this from Configuration->General Settings->People Setting(s).

Adding a Missing Log (Log Regularization):

If you forgot to clock in or clock out at some point, you can add a missing log entry for a past or present day using Log Regularization. Click the three-dot menu on any log entry in the My Log panel and select Apply Log Regularization.

Fill in the following details:

Log Date: The date and time you want to add the log for.
IN / OUT: Select whether this is a clock-in or clock-out entry.
Previous Date: Turn this on if the log belongs to the previous day.

For e.g., if an employee has a shift of 9:00 p.m. to 6:00 a.m. and he clocks out at 6:00 a.m., it means he is clocking out next day. But in reality, he was present on the previous day when he clocked in at 9:00 p.m. In this case, the employee can select Previous Date while applying log regularization so that log will be considered for the previous day.
Break In/Out: Turn this on if this entry is for a break.
Reason: Select the reason for the regularization.
Note: Add any additional context if needed.

Depending on your organization's settings, this will require approval before it reflects in your attendance record.

Editing an Existing Log:

If a log entry already exists but has the wrong time or details, you can edit it directly. Click the three-dot menu on the log entry and select the edit option. Make your corrections and save. Just like regularization, edits may require approval based on your organization's configuration.

Deleting a Log:

If a log entry was added by mistake and needs to be removed, click the three-dot menu on that entry and select the delete option. A confirmation dialog will appear asking you to select a reason for the deletion. this request will go for the approval.

If an you forgot to clock out the previous day, then you will get the option to clock in for the current day or clock out for the previous day.

You can either clock out for the previous day at your current time.

Or you can clock in for the current day and add log regularization to clock out for the previous day. Enable the Skip Regularization Request For Now if you just want to clock in for the current day and do not want to clock out for the previous day for now.

Adding a Log for a Previous Date:

You can navigate to a past date using the arrow buttons in the My Log panel and add or edit logs for that day. Keep in mind that your organization may have a limit on how many days back you can go, and a monthly limit on how many regularization requests you can submit.

The organization can set the monthly log regularization requests limit and also allow limit for backdated days (log regularization for previous days). This can be done from General Settings->People Setting(s).

Approval Required for Log Entries:

If your organization has enabled Approval Required for Log Entries, all log entries will go to approval first and till they're not approved, they will be visible in yellow color. Once approved, they'll reflect normally.

Duplicate Punch:

If your organization has set timeframe for duplicate punch (for example 5 mins), it will restrict you to add another log within 5 mins of the previous log. The timeframe can also be set for break in/out. It will show a popup like below when you try to add another log.

Clock In-Out From Quick Access:

You can also clock in-out by clicking on your profile icon from the op right corner.

Attendance Calendar:

The Attendance page gives you a full monthly view of your attendance records. To navigate here, go to HRMS->Attendance->Attendance Calendar.

At the top of the calendar, a color-coded legend helps you understand what each type of entry means at a glance:

Log Ok — Your attendance was recorded correctly for that day.
Break Log — A break was recorded during your shift.
Deleted Log — A log entry that has been deleted.
Log Error — There is an issue with your log for that day.
Changed Log — A log entry that has been modified.
Leave — You were on approved leave.
Holiday — A company holiday.
Week Off — Your scheduled day off.
Restricted Day — A restricted holiday.
NOT P/A — No attendance was marked for that day.
Rejected Leave — A leave request that was rejected.
Remote Work — Attendance marked while working remotely. (It will reflect the same way as Leave)
Partial Day — Only part of the day was logged. (It will reflect the same way as Leave)
Log Request Pending — A regularization request is awaiting approval.

Calendar Views:

You can switch between two views (Calendar and Grid) using the icons at the top left of the calendar:

Grid View: Displays your attendance as a day-by-day list for the month, showing the date, worked hours, policy hours, clock-in time, and clock-out time. Days where you arrived late are flagged as Late X min and any penalties applied are shown as a Penalty badge.

Penalty:

If a penalty has been applied to a day — for example due to a late arrival — you will see a Penalty badge on that date in the calendar. Clicking on it opens a Penalty Reasons panel on the right showing the penalty type, loss of pay, number of late minutes, how many times the penalty has been applied, and the attendance policy it is based on.

Right-Side Summary Panel:

On the right side of the Attendance page, you can see a summary of your attendance for the current month, including:

Total Days and Holidays
Late Count and Worked Days
Company Working Days and Company Working Hours
OT Worked Hours and Working Minutes Per Day
As Per Policy Total Hours and Total Worked Hours
Paid Leave Hours and Unpaid Leave Hours
Week Off Present Hours

The right panel also shows your log entries for the selected date, displaying each clock-in and clock-out time along with location and IP indicators.

Log and Leave Tabs:

At the top of the calendar, you will find two tab options — Log and Leave. Clicking Leave switches the calendar to a leave view, showing your leave requests for the month color-coded by their status — Leave Requested, Leave Accepted, Leave Rejected, Leave Cancelled, and Restricted Day. You can also click Apply Leave directly from this view to submit a new leave request.

Log Regularize:

The Log Regularize button at the top right of the attendance panel opens the Apply Log Regularizations dialog, giving you two options:

Add Log — Use this to add a missing clock-in or clock-out entry for a day where a log was not recorded.
Delete Log — Use this to request the deletion of an incorrect log entry.

You can also access the full log regularization history by navigating to the Apply Log Regularization page (HRMS->Attendance->Apply Log Regularization), which lists all your past regularization requests. Each entry shows the requested date, time, type (Clock In or Clock Out), reason, and current approval status — Approved, Pending, or Rejected (with the rejection reason shown if applicable). To submit a new request from this page, click the Create button at the top right, which opens the same Add Log / Delete Log options.